The EuroCham Chair hereby calls for EuroCham’s Annual General Meeting (AGM) 2016.

The AGM will take place on Thursday, 24th March 2016:

In Ho Chi Minh City: Sofitel Saigon Plaza 17 Le Duan Boulevard, District 1.
In Hanoi: Sofitel Plaza Hanoi, 1 Thanh Nien, Ba Dinh District.
Time: from 17:30 PM – 21:30 PM.

You are hereby invited to attend the AGM 2016 followed by a cocktail reception.

Please note that only members having paid in full their membership dues for 2016 (before 17:00PM, Thursday 10th March 2016) will have voting rights and can stand for election.

Registration

In Hanoi
Ms. Dieu Linh by email linh@eurochamvn.org or call 04 3715228 for further information

In HCMC
Ms. Chung Thuy by email chungthuy@eurochamvn.org or call 08 38272715 for further information
 
List of candidates

Overview of ExCo 2016 Nominees: Click to view
EVBN Presentation: Click to view
 
1. Agenda: Click to view
2. Nominations: (Nomination form)

Nominations for the election of members of the Executive Committee should be submitted to EuroCham offices by hand, by facsimile or by email in PDF format latest by 17:00PM, Thursday 10 March 2016 to:

EuroCham HCMC office : Fax: (08) 3827 2743 – Email: chungthuy@eurochamvn.org
EuroCham Hanoi office : Fax: (04) 3715 2218 – Email: linh@eurochamvn.org

All nominations must be made in writing on the form attached and must be signed by the proposer, the seconder and the nominee, and accompanied by a statement not exceeding 200 words from the nominee stating his/her reasons for standing for election. All nominees, if elected, are expected to attend all Executive Committees meetings and to actively contribute and support EuroCham’s activities, interest and principles.

The voting procedures to apply at this AGM are set out in the attached document title “Voting Procedures – AGM 2016”. A list of nominees will be presented in EuroCham’s website and distributed at least seven days prior to the AGM.

3. Proxies: (Proxy form)

Any Ordinary Member who is unable to attend the AGM in person may appoint one Ordinary Member to act on his / her behalf by proxy. All proxies must be made in writing on the form attached and must be signed by the Company Representative of the Ordinary Corporate Member or by the Ordinary Individual Member making the appointment. Please note that:

• Only Ordinary Members are eligible to be appointed as proxies.
• Proxies made by any Member who physically attends the AGM will be cancelled by the presence of that Member.
• For voting purposes, the appointment of a proxy means that your proxy will be able to cast all votes for all Executive Committee nominees on your behalf. Therefore, we suggest that if you wish your proxy to vote for specified nominees, you should advise your proxy to do so prior to the AGM.
• One voting Ordinary Member may hold only up to a maximum of ten (10) proxies plus her/his own, as per Executive Committee decision of 19th January 2006.
• All proxies should be submitted to EuroCham by 12:00PM, Thursday 24 March 2016 by email, hand for fax.
• All proxies must be assigned, blank proxies will be null and void.
• Blank proxies received by EuroCham from Business Association members up to this deadline will be referred back to Business Association to ensure proxy is assigned. EuroCham will contact direct members. It is the assignee responsibility to check with the person they are giving the proxy to that their proxy limit has not been reached.

4. Voting procedures (Voting form)

• Votes for the accounts 2015, the budget 2016 and other AGM proposals (if any) will be conducted by a show of hands.
• Votes for the election of the Executive Committee 2016 and EuroCham-EVBN consortium partnership will be conducted by secret ballots and audited by PwC Vietnam.
• Please click here for Voting procedures

Dated: 28th Jan 2016

With Kind regards,
Nicola Connolly,
Chairwoman
European Chamber of Commerce in Vietnam