Dear GBA-Members,

You are invited to attend the EuroCham AGM on Thursday, 18 June 2020 in Hanoi and Ho Chi Minh City, followed by a cocktail reception.

Please click here to download full details

1. Proxies:
Any Ordinary Member who is unable to attend the AGM in person may appoint one Ordinary Member to act on his / her behalf by proxy. All proxies must be made in writing in the prescribed form hereby attached and must be duly signed by the Company Representative of the Ordinary Corporate Member or by the Ordinary Individual Member making the appointment. Please note that:

• Only Ordinary Members are eligible to be appointed as proxies.
• Proxies made by any Member who physically attends the AGM will be cancelled by the presence of that Member.
• For voting purposes, the appointment of a proxy means that your proxy will be able to cast all votes for all Executive Committee nominees on your behalf. Therefore, we suggest that if you wish your proxy to vote for specified nominees, you should advise your proxy to do so prior to the AGM.
• One voting Ordinary Member may hold only up to a maximum of ten (10) proxies plus the one deriving from her/his own membership, as per Executive Committee decision of 1st December 2016.
• Persons owning more than 01 membership may hold only up to a maximum of ten (10) proxies plus those deriving from her/his own memberships, as per Executive Committee decision of 1st December 2016.
• All proxies should be submitted in the prescribed form to EuroCham by 5:00PM, Monday 15 June 2020 by email, hand or fax.
• All proxies must be assigned; blank proxies will be null and void.
• Blank proxies received by EuroCham from Business Association members up to this deadline will be referred back to Business Association to ensure proxy is assigned. EuroCham will contact direct members. It is the assignee responsibility to check with the person they are giving the proxy to that their proxy limit has not been reached.

Please click here to download proxy form

2. Voting procedures:

• Votes for the accounts 2019, the budget 2020 and other AGM proposals (if any) will be conducted by a show of hands.
• Votes for Statutes changes and election of the Executive Committee 2020 will be conducted by secret ballots and audited.

Please click here to see full details of voting procedures

Dated: 11 May 2020
 
With kind regards,
 

Nicolas Audier 
Chairman of European Chamber of Commerce in Vietnam