Dear fellow GBA Members, 

 

You are hereby kindly reminded on the invitation to attend the AGM 2020 followed by a cocktail reception.

 

 

 

 

 

Nominations for the election of members of the Executive Committee should be submitted to EuroCham offices by hand, by facsimile or by email in PDF format latest by 5:00PM, Wednesday 11 March 2020 to:

 

EuroCham HCMC office :  Fax: (028) 3827 2743 – Email: nhung@eurochamvn.org

EuroCham Hanoi office:   Fax: (024) 3715 2218 – Email: linh@eurochamvn.org

 

All nominations must be made in writing on the form attached and must be signed by the proposer, the seconder and the nominee, and accompanied by a statement not exceeding 200 words from the nominee stating his/her reasons for standing for election. All nominees, if elected, are expected to attend all Executive Committees meetings and to actively contribute and support EuroCham’s activities, interest and principles.

 

The voting procedures to apply at this AGM are set out in the attached document title "Voting Procedures – AGM 2020". A list of nominees will be presented in EuroCham’s website and distributed at least seven days prior to the AGM.

 

 

 

 

Any Ordinary Member who is unable to attend the AGM in person may appoint one Ordinary Member to act on his / her behalf by proxy. All proxies must be made in writing in the prescribed form hereby attached and must be duly signed by the Company Representative of the Ordinary Corporate Member or by the Ordinary Individual Member making the appointment. Please note that:

Only Ordinary Members are eligible to be appointed as proxies.

Proxies made by any Member who physically attends the AGM will be cancelled by the presence of that Member.

For voting purposes, the appointment of a proxy means that your proxy will be able to cast all votes for all Executive Committee nominees on your behalf. Therefore, we suggest that if you wish your proxy to vote for specified nominees, you should advise your proxy to do so prior to the AGM.

One voting Ordinary Member may hold only up to a maximum of ten (10) proxies plus the one deriving from her/his own membership, as per Executive Committee decision of 1st December 2016.

Persons owning more than 01 membership may hold only up to a maximum of ten (10) proxies plus those deriving from her/his own memberships, as per Executive Committee decision of 1st December 2016.

All proxies should be submitted in the prescribed form to EuroCham by 5:00PM, Tuesday 24 March 2020 by email, hand or fax.

All proxies must be assigned; blank proxies will be null and void.

Blank proxies received by EuroCham from Business Association members up to this deadline will be referred back to Business Association to ensure proxy is assigned. EuroCham will contact direct members. It is the assignee responsibility to check with the person they are giving the proxy to that their proxy limit has not been reached.

 

 

 

 

Votes for the accounts 2019, the budget 2020 and other AGM proposals (if any) will be conducted by a show of hands.

Votes for Statutes changes and election of the Executive Committee 2020 will be conducted by secret ballots and audited by Deloitte Vietnam.

 

 

 

 

With kind regards,

 

 

Nicolas Audier  

Chairman of European Chamber of Commerce in Vietnam